Factors Affecting Laptop Rental Rates

Published: 24th August 2011
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A business event can run anywhere from a day to a week and many companies taking part in these gatherings rent audiovisual equipment and laptops or rental companies usually offer customers a choice of rental plans with a range of laptop rental rates. These prices can typically vary from 15% to 30% of the basic daily or weekly rate subject to determinants such as duration of the rental, the technical specifications you require, delivery location, as well as demand for and availability of the model you want.

Rental duration

Equipment rental firms offer an assortment of daily, weekly or monthly laptop rental rates. Typically, laptop rental prices are higher for a daily plan than for a monthly rental plan. The monthly plan rate can also rise depending on elements such as availability and the laptop model and brand that you opt for. It is possible, though, to bargain with your vendor for a discounted rate if you require a number of machines or if the rental duration spans several months.

Technical specifications

Many established computer equipment rental companies offer their customers a wide array of laptops models boasting of diverse specifications. In most instances you will be able to get the laptop of your choice without a problem. Many vendors will go that extra mile to source the model you request even if they do not currently stock it. Itís a good idea to make a list of the features and technical specifications you require in the laptop you want to rent. This can include such details as the operating system, the processor, hard disk and RAM size, as well as Wi-Fi, web camera, Bluetooth and so on. The more advanced the model, the higher the rental rate, so make sure you are not paying extra for features you are not going to use.

Delivery location

Laptop rental rates can also be affected by where the machine is to be delivered. Deliveries to office addresses typically cost less than deliveries to event venues. Business addresses offer hassle-free access to the customerís deliver and installation areas, while event venues require more effort and co-ordination on the part of both the equipment rental company as well as the customer ordering the equipment. This is because these deliveries, installations, and subsequent take downs are more time consuming and involve many procedures.

Insurance coverage

Make sure you definitely take insurance into account when renting a laptop. Some rental companies provide comprehensive insurance for the rental at extra cost, while others do not. In the latter case, do get in touch with your business or home insurance provider to tack on a policy rider to cover the rented laptop. This would be a very prudent step, indeed, as you will be held responsible in the event the laptop is lost, stolen or damaged. You can sleep easy with the knowledge that the insurance coverage safeguards your interests.

Before contacting a computer rental firm for quotes, ensure that you have on hand a list detailing rental duration, laptop specifications as well as location of the delivery. Remember, though, that model availability also has an effect on laptop rental rates. Create a table comparing rental plans, rates, and additional services of several rental companies before making a final decision.

For more information on†San Jose laptop rentals†or Santa Barbara laptop rentals, contact a technology professional at Vernon Computer Source.

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